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Scoop! Discover Office 365 Infopedia

Yesterday Microsoft announced the new Infopedia portal which will become the next big thing on Office 365 in the near future. It will be shipped as a "NextGen Portal" so that it will be automatically available to all Office 365 users.

These are some mockups that were shown in the session yesterday to give us an idea

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The Infopedia Portal will give end users access to information

  • ….that is relevant to them (with recommendations)
  • ….that is organized around their company
  • ….and with a brand new search experience

And this is how it will look, it's a mockup of a Sales and Marketing portal combining documents from a SharePoint portal with other promoted documents coming from other Office 365 locations:

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Pretty neat right?

Microsoft also introduced some new concepts like Microsites and Boards that will allow you to group certain blocks of information to promote and present them using a more modern card-board like approach.

Let's say you are a building company that has an intranet with a knowledge base that contains a lot of technical documents about standards and regulations, and you want to promote some documents about a certain topic. Using the new Infopedia you could create a Microsite around this topic and pin some documents into an article that describes the topic.

This will allow the content owners a way to visually promote their information, because you can show a sections of the document in the page (an attractive image for instance):

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Also, using the new Office Graph the portal will be able to promote information to you that is relevant to your daily work.

These documents can be discovered by the people through this new portal as well, so it will become very easy to get to the things that you are looking for. You can already 'Mine' for information relevant to you using the new Delve functionality which is now available in Office 365.

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Last but not least Microsoft showed us a mockup of the new search experience here, which will be enhanced visually and will also be a lot more intelligent as well. It well present you the information that you are looking for in an intelligent way, by proposing documents that are more relevant to you personally.

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Because the engine behind the search will become more intelligent we will also see automatic search refinement here as well, to drill down into the information. This will be a huge improvement for end users to get to information, in this example we are looking for 'durability' and we can drill down into all documents about the product 'Olm', and specify for which material I am looking for etc.

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The only downside of these nice new features is that we will have to wait a while for them to become available, since it's still in development. There will be some new features (Microsites and Boards) to already evaluate and use a small part of this concept, but we'll have to be patient for the all-in package since there is no formal release date yet.

For me it is clear that this portal will improve the Office 365 experience significantly, by boosting our new way of working to yet another level.

News NewsTechnology

Op 08/05/2015 door Lou

How Orbit One simplified and created cohesion in Mylène’s IT infrastructure

This project for Mylène started with a request to replace BestAccount, an in-house application, with Navision towards the end of 2014. Replacing operationally critical applications is not a standard project for which we have a ready-to-use approach at hand, so after extensive analysis, we decided to opt for Service Oriented Architecture.image

This approach yielded the following benefits:

  • A clear division of tasks and responsibilities, in which every master system is assigned a transparent service layer for communication with other systems.
  • All communication runs via WCF services, whether or not data is written or read.
  • Master systems can mutually exchange real-time data through multiple synchronisation.
  • All sync scripts are centrally developed and managed. Mylène IT has full administrative access to these scripts at all times.
  • The integrations are future-proof: master systems migrations to external data centres and/or the cloud do not pose any problems at all.

 

A record was made per operating process and sub-project of the systems to be designated as master systems, the information updated, the data pushed through to other systems and the information to be rewritten to the master system. To illustrate the complexity of this project, we provided a description below of how we tackled product management following the phase-out of BestAccount and which parties were involved in a similar sub-project.

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Apart from product management, we also took a close look at consultant management, eShop ordering, the Navision update with status information to CRM and adjustments to Mylène’s internal systems.

 

Orbit One played a crucial role in this project: as the owners of CRM and Eshop, we assumed final responsibility for the entire projects.
We also acted as the central point of contact for various parties, each taking responsibility for a master system and the accompanying services.
Orbit One assumed the role of Project Manager in the broadest sense of the word. We took it upon ourselves to not only conduct the analysis and handle the technical follow-up of the entire project and each sub-project, but also to take care of the entire project management, the timely coordination of various parties among themselves and the management of the Mylène IT service.

If you are interested to find out what we can do for you and your organisation, don’t hesitate to contact us entirely free of obligation

Realizations Realizations

Op 19/03/2015 door Lou

ITUC reorganises its information management

 

The International Trade Union Confederation (ITUC) is the largest association of trade unions. A large part of their work consists of the collection and dissemination of information, resulting in a huge number of documents to be managed.

 

 

In order to get a better overview, make it easier to share information and to better manage the large number of documents, ITUC now works with SharePoint as a central, online system for document management.

 

With SharePoint, documents can be organised, searched, filtered and shared in a completely different way, thanks to the innovative possibilities of the software. It is a different way of working for most people, and so also for the employees of ITUC. Workshops and training courses formed the largest part of this project.

 

The main users at ITUC helped to decide on the structure of their SharePoint and involved their colleagues in the discussion. In this way, we created a preparatory phase in which everyone went looking for ways to process the information as efficiently as possible. As employees got to grips with the possibilities of SharePoint, we worked together to create a structure that would improve the operation of the departments.

Realizations Realizations

Op 09/05/2014 door Lou

ITUC more productive with SharePoint 2013

The International Trade Union Confederation (ITUC www.ituc-csi.org) is the global voice of the world’s working people. The ITUC’s primary mission is the promotion and defense of workers’ rights and interests, through international cooperation between trade unions, global campaigning and advocacy within the major global institutions.
A large part of their daily routine consists of gathering information about these topics. As a result they have to deal with a lot of documents. To get a better overview, make it easier to share them and keep up with this quantity we've implemented SharePoint 2013.
 

3 steps to a successful SharePoint migration

The implementation of a SharePoint portal is more than just purchasing a license and handing it over to your employees. There are 3 important success factors that resulted in a successful project: 

  1. Have a clear vision and plan to position SharePoint in the organization.
  2. Talk with the people who will work with the portal, relate to their day-to day challenges.
  3. Identify the documents and related information (metadata).

Together with an upgrade to SharePoint 2013 which has been completed last month, Orbit One implemented a Portal for the entire organization.

 

Turn chaos into structure

The goal was to bring back structure in the Human and Trade Union Rights-department portal.


1. What documents are used in daily work?

During ad-how workshops with the key-users we defined a new structure, starting bottom-up. First of all Orbit One gave a brief introduction to the advantage of metadata in SharePoint, to show the key-users how they can organize, search, filter and share documents using the powerful SharePoint features.
 
Then we created an overview of all the metadata and the different types of documents that the department use in their daily work. The result is a clear excel that was the input for the new content types and libraries:

 

2. How to visualize the structure?

Next topic was the structure. To make sure that the new Portal was transparent and fitted for all the employees in the department, we created a mind map to visualize the new structure:

3. How to involve the team?

The key-users were responsible for involving other employees into the discussion. Since they were beginning to get a better understanding of the capabilities of SharePoint, they were able to explain why this new structure would help the department to work better. After a short workshop where we validated the set-up with the entire department, we could finalize the Portal and migrated the existing documents to the new structure.
 
The conclusion of this project was that the involvement of the key-users was crucial to the success of the new Portal. They were the ones who chose the new structure and involved their colleagues into the discussion. This resulted in a new way of working where everybody can be more efficient.

Realizations Realizations

Op 02/04/2014 door Lou